What arrived
Anything the client sends
A phone photo, a sideways scan, a 40MB PDF — nothing gets sent back to the client.
You’re an RCIC,
not a data-entry clerk.
Stop formatting files. rcicaxis takes the intake, the sorting, the naming and a 117-point check, and hands you a case that needs only the part you are licensed for.
Six things it does — hover one
In practice
Built with licensed Canadian practitioners running Express Entry files every week.
Canadian data residency
Bank-grade encryption
CICC-aligned recordkeeping
The problem
You didn’t train to rename PDFs.
Three hundred files per client, and the five bottlenecks below are where the day goes.
-
01
The grind Processing
Raw HEIC images, upside-down scans and broken bundles, sorted by hand.
Normalised, classified and renamed in one pass.
-
02
The risk Compliance
One missed discrepancy or expired police check reaches your licence, under SOR-2022-128.
117 deterministic checks run before you sign.
-
03
The chase Intake
WhatsApp threads, oversized email attachments, dead Drive links.
One upload link per client, no account required.
-
04
The blindspots Visibility
Medical exams, police certificates and IELTS results expiring inside folders.
Every deadline on one radar.
-
05
The silos Knowledge
Case details in one consultant’s head, or on a sticky note.
One case log the whole office reads.
Chapter 1 / 3
Stop sorting files.
Three hundred unnamed files in. A named, ordered, IRCC-ready package out.
The engine
Five passes, one pipeline.
Our document processing engine handles any file, any format, and any order in one seamless pipeline:
01
Normalize
HEIC becomes JPEG, oversized scans come down under the IRCC limit, corrupt PDFs get flagged.
02
Extract & Classify
Sorted by what a document actually says, not what it was named.
03
Cross-File Reconcile
Payslips ordered newest-first, and a missing pay period is derived, not guessed at.
04
Split
A multi-document scan is fanned out into the documents it contained.
05
Rename
Every file lands as
{docname}_{date}.{ext} — what IRCC expects.
LIVE PIPELINE
01 / 05
Normalize
Three hundred files arrive in whatever shape the client had them in.
Intake
Clients upload. You do nothing.
Stop chasing files across email threads and messaging apps. Your clients get a clean, simple portal to drop their documents. They don't have to worry about formatting, resizing, or naming conventions. They just upload, and rcicaxis turns it into a perfectly organized case file on your dashboard. No management at your end, zero friction at theirs.
No Sign-In Hassle
Send a secure one-time upload link directly to your client’s phone or inbox.
Auto-Compress on Drop
Large iPhone photos and oversized scans automatically compress to meet IRCC file size limits.
Canadian Data Vault
Every upload is encrypted in transit and stored in Canada with zero US cloud routing.
Drop your documents here
Photos, scans or PDFs · no account needed · link expires in 7 days
IMG_4471.HEIC
Converted to JPEG · 18.4 MB → 1.8 MB
scan_upside_down.pdf
Auto-rotated · 2.1 MB
IELTS_TRF_2026.pdf
Stored in Canada · 0.9 MB
The handoff
What actually lands in your folder.
What is covered
Every section accounted for
You see what is complete and what is still missing, per section, before you open a single file.
What you send
One package, already named
A folder you could upload to IRCC as it stands, with nobody having typed a filename.
Chapter 2 / 3
Sign with confidence.
Your licence is on the line. The review runs before anyone asks you to sign.
117 deterministic checks
Nothing slips past you.
Because your license and liability are on the line, rcicaxis runs a rigorous, deterministic review on top of the organized files.
87 Blocker checks
0 blockers
Zero blocking defects.
28 Warning checks
0 unreviewed
Every tolerance verified.
2 Info checks
2 logged
Standard metadata tags.
PASS
Passport validity > 6 months past anticipated landing date
PASSPORT_BIOPAGE_2026.pdf
PASS
Consecutive pay periods matched with T4 and job offer letters
PAYSLIPS_2024_2026_MERGED.pdf
PASS
Language test results within 2-year validity threshold (CLB 9 confirmed)
IELTS_TRF_OCT2025.pdf
PASS
Educational Credential Assessment (ECA) verified by WES registry
ECA_WES_REPORT_VERIFIED.pdf
Sealed at sign-off — the exact file set you approved, sha256 7f83b165…126d9069
Tamper-evident
Case notes
Every detail, in one thread.
Stop relying on memory, scattered sticky notes, or disjointed email threads. rcicaxis acts as your single source of truth for every case, keeping your internal team and your clients perfectly aligned.
Total Context Retention
Store all case facts and client information directly on the profile. If it is in the system, you never have to memorize it or hunt for it again.
Internal Staff Notes
Leave private remarks, strategy updates, and action items securely on the file so your entire team knows exactly where a case stands.
Seamless Client Communication
Send remarks, updates, and direct emails to your clients without ever leaving the platform. Every conversation is logged right alongside their documents.
Chapter 3 / 3
Your firm’s name on it.
Your logo, your domain, your email. Clients never see ours.
White-label
See it in your colours.
Pick a preset and watch the whole portal change. Clients see your firm, never ours.
Apex Immigration
portal.rcicaxis.com
Kensington Law Group
vault.kensingtonlaw.ca
Pacific Border Legal
intake.pacificborder.com
Maple Leaf Immigration
upload.mapleleaflegal.ca
https://
portal.rcicaxis.com
/clients/chidera-okafor-ee
● WHITE-LABEL ACTIVE
Case status
3
1
Details
Compose
Review (117 Rules)
Application Sections
Identity & Status
Contact Details
Education / WES
Work Experience
Language (IELTS 8.5)
✓
Statutory Questions
Identity & Immigration Status
Confirm extracted details from 1 required document.
Verified Documents (1)
passport-bio-page.pdf
↑ Upload
Scan Doc
Required Checklist:
• Passport (bio) [Required]
• National ID card
• Work Permit (Canada)
Custom Domain & SSL
Clients interact directly on your custom subdomain (e.g.
vault.yourfirm.ca) with automated, zero-config SSL certificates.
Bespoke Color Palette
Match your firm's exact hex codes, brand mark, dark/light themes, and typography across all client portal surfaces.
100% Zero-Vendor Attribution
No "Powered by" badges, watermarks, or third-party footers anywhere. Your clients only ever see your firm's name.
Custom Email & SMTP
Automated document requests and reminders are delivered directly from
intake@yourfirm.ca with your custom signature.
Get Started
Take on more cases without adding headcount.
Turn days of chaotic client uploads and missing pay stubs into a clean, 5-minute automated workflow.